How To Keep Your Inbox Organised

Packed inbox full of spam and unread overdue emails gives me anxiety. Sounds familiar? Then check out my top tips for keeping your emails at bay. Today, we will be sharing our top tips for staying on top of your emails, keeping them organised and easily accessible at all times.

  • First Come – First Replied: Manage your emails in the way the come in; emails that came first should be responded to first and so on. This helps you to stay current; show your contacts that you are efficient and are actively working on their projects. If you receive a more complex email that requires some more work, mark it correctly in accordance of its importance. This brings me to my next point:
  • Color Code: Color Code your emails with regards to their importance and sequence you’re meaning to reply to. This will allow you to manage those emails you’ve marked for a later date. I.E. Red for Urgent; Yellow for Medium Important and Green for those that Can Wait.
  • Create Folders: Create folders for various emails based on their topics, for example I categorize my folders (in my personal email) as follows: Travel / Home / School / Work/ Health / Bank / Car etc. This way once I am done with a particular email I file it away to its corresponding folder & if I ever need to look back at it I will know which folder it was filed away to.
  • Keep Only Important Emails: Keep emails that carry valuable information or files that you might need to look back on. I.E. If you receive a Remittance Advice from one of your payees you’re gonna want to keep it to ensure you get paid VS keeping an email from someone who was just looking for some advice or information. This will free up that much needed space in your inbox for those really important things (and improve the speed of your inbox).
  • Set Up Your Spam Filter: The last thing you want to do is spend 30 minutes of each morning going through Spam emails & deleting them. Set Up your Spam Filter as soon as you set up your inbox, once you receive any advertising mails you didn’t sign up for/want mark it as Spam. Boom – out of sight, out of mind!
  • Don’t Give Your Work Email to Your Friends & Family: I am a huge believer that work and personal life should be kept separately. With the technology literally all around us I often find its hard to concentrate and reach for my phone to check Social Media and Messages – I therefore don’t advise in providing your work email to your family and friends. Receiving emails from friends or family on your work email will only distract you from whatever you’re working on.
Empty Email - Laptop

Well managed inbox will improve your efficiency and prove to your potential future partnerships that you are serious and professional about your business, it will also help you save valuable time, thus you can spend it on doing something else. Personally, I feel super fulfilled when at the end of the day my inbox is completely empty (I file all my emails away once I’m done with them) – It gives me sense of accomplishment and a job well done.

Until next time,

Joanna & Warren

Published by Joanna Beale

Joanna Beale - Virtual Assistant Solutions was established in Ireland in 2018. It is now located in Vancouver, BC. It's aimed to help small & medium businesses with their Sales & Marketing & Social Media needs. We also provide administrative solutions.

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