Ever dread going into work, knowing the day is going to be hectic and you will be running around like a headless chicken? Join the club. If you have read the About Us, you will know that aside from this little start-up both myself and Warren are currently holding full time jobs. Without going into too much detail, both of our positions are very demanding, quick paced and results driven. As much as I’d like to be able to implement my own organizing/time management methods into my day to day life, it is not always feasible; however I am 100% implementing them into my Virtual Assistant Life. If this is something you’d like to find out more about then keep on reading.
Many of us get up in the morning and without even giving our brain a chance to wake up properly we think about the endless list of tasks ahead of us and think “How am I going to get through today?” (Knowing day to day distractions will 100% occur). I mean, I don’t have the golden formula but these four steps will hopefully help you to lead your day in a calmer, more efficient way.
- Energize – Sounds extremely simple, however “they” don’t say breakfast is the most important meal of the day for nothing. Before you reach to check those emails, take a moment to enjoy your coffee and its scent, have nutritious breakfast – be that the very Instagrammable Acai Bowl; Fruit Bowl or a Smoothie. Give yourself that much needed boost. Whatever tickles your fancy, make sure it sets you up for the first part of the day nicely.
- Prioritize – Now that you had your fill its time to face the world. Go through all of your essential tasks for the day and prioritize which ones must be done first, which projects are due soon and who do you need to get back to asap. The purpose of making this list is to ensure that while you’re concentrating on one thing no one is chasing you for answers about something else. Basically, get ahead of the game and eliminate any future distractions.
- Restock – Once your To-Do list is complete, organize all the physical stationery/items you will need to work for the day without unnecessary distractions – Get those notebooks ready, the templates, the login details for each client. There’s nothing worse than being “in the zone” and then having to get up to start looking for things. These days we get so easily distracted. If we can minimize the distractions, you’ll be winning!
- Change the Scenery – If you feel like you’re getting stuck in a rut, or not getting as much work done as you’d like or (in my case) the neighbors children are crying again then it would be no harm to change the location. Plenty of successful people do quite a lot of their work in public places such as a library or a coffee shop. If you can walk to your preferred location that would be even more beneficial – you’ll get your steps in AND get your daily dose of fresh air.
They’re all very straight forward and I dare to say quite obvious points, but you’d be surprised how many people implement organizational methods after seeing the actual words written on a piece of paper. Sometimes all it takes is a little reminder to help us get back on track.
Until next time,
Joanna & Warren