Working as a Virtual Assistant most of our work gets done “on the go” – in cafes, libraries or coffee shops; some of us are lucky enough to also work at the comfort of our own home [read: those without children :)]. With that in mind, we have combined a list of Six items that will allow you to run your virtual office successfully if you’re on the go. I won’t list the obvious items such as your mobile phone or laptop as without these your office would not function. The following items are my must, wherever I find myself working:
- Diary – Be that virtual diary built into your Outlook (great for setting up reminders for deadlines/meetings/conference calls) or a physical diary, this is a key element to managing your small business and stay on top your day. Personally, I strive on writing things down pen to paper, I am a very much visual individual, I often feel I have 101 Ideas in my head and jotting things down instantly helps me clear my head and allow me to carry on working and give my current task a 100% attention.
- Screen Protector – As a Virtual Assistant our clients often take a “leap of faith” as many of our clients haven’t personally met us. In our business loyal clients are very hard to come by, given the nature of our business therefore you want to ensure those clients who do give you a chance have 100% of your commitment to their project. Screen Protector is an absolute necessity in ensuring your clients information is kept safe and confidential. Screen Protector will prevent anyone sitting nearby seeing what’s on your laptop screen, it will create a glare – Someone would have to be directly behind you to see what’s on the screen at which point you’d be aware someone is looking at you. It’s not cheap, but its worth that peace of mind for both you and your client.
- Portable Mobile Battery – Nowadays you would be mortified to leave your house without your mobile phone, and even worse if the battery was about to die. Running a virtual personal assistant is mobile and laptop based. You cannot afford to let your mobile die a sudden death. We’ve gone through number of portable chargers/batteries often handed out during networking events, however the most reliable ones can be purchased at the airport in the accessory shops. Some of them may be on the pricier side, but they are reliable, they last longer and you don’t pay tax in Duty Free! (Also, laptop charger goes without saying).
- WiFi – Seems quite obvious, given that we use it most of the day every day but if you’re working in your local Starbucks where 10 other people also use the WiFi, the WiFi might not be strong enough to let you work on the likes of Video Transcriptions or Conference/Skype Business Calls. Investing in additional mobile data and creating your very own personal Hot Spot will save you on number of occasions and ensure your productivity doesn’t suffer due to technical problems.
- Earphones / Bluetooth Earpiece – These two never leave my laptop bag; that’s their permanent home and this way I never have to think about packing them. Extremely handy for conference calls in public, for taking calls while driving (Bluetooth only via your car radio). You’ll never have to be embarrassed that you cant hear the client properly.
- USB Cable – Number of projects I work on include photography which I do on my mobile. My last laptop had an SD Card slot which allowed me to take photos on my digital camera and upload them onto my laptop immediately – the new one doesn’t which is why I have a USB Cable at all times with me. It also permanently lives in my laptop bag because you never know when you’re going to need to transfer files.
Those are my six go-to things to ensure my on-the-go office is still as efficient as if I worked from my at-home office. We would love to hear from you – What items you can’t work without? What makes you the best you can be at your office? Remember sharing is caring!
Until next time,
Joanna & Warren