How Making Lists Can Improve Your Productivity

Looking back on our up to date published blog posts, most popular ones have proven to be ones referring to the organisational side of running your office which is why we are bringing you yet another one of those posts. If something works well then hey we gotta keep going with it.

As a stationery enthusiast (read: Stationery Hoarder) I enjoy way too many beautiful notebooks, diaries and To-Do Notepads. I simply cannot pass an Easons without a quick look, and I never leave empty handed. There’s a lot to be said for a fresh notebook, with beautiful crisp pages and a lovely pen to go with it. That’s why I have a separate to do notebook for almost every part of my life.

Making a To-Do List

When it comes to our Virtual Assistant Business its no different, I have a notebook where I write down our post ideas, our current tasks we are working on, our goals etc. Most importantly why do I use all of these lists?

  • Clear My Head – It literally is this simple. As I mentioned before, Instant Assistant for the time being is my part-time freelance business, along with that I have a full time job in which I am required to be passing exams every six months or so, I have a family and I have a lot of crafty projects. Honestly if I was to keep everything in my head and not on paper my head would explode from the information overload. I continuously find myself needing to jot down ideas down just to stop me thinking about them over and over.
  • Prioritize – I have mentioned this before in the Organizing my Inbox Post, which you can read about here; that correctly prioritizing your tasks should never really leave you under pressure for time. Clearly written list will help you prioritize which tasks need to be done first, which ones have the closest deadline. If you utilize it in the best way possible you should never be running short on time. Besides, its very unprofessional leaving things until the very last minute.
  • Time Management – This ties in with the point above, writing out a list and giving yourself time frame in which you are hoping the tasks will be accomplished will help you successfully manage your time. Surprisingly anyone I’ve introduced to my way of writing out lists found themselves with couple of extra minutes each day to use on something else which they haven’t had before. It’s my proud moment right there.
  • Categorize – By all means, just because I cannot say no to a shiny new notebook doesn’t mean you have to buy four separate notebooks too. All you have to do is categorize your to do things: i.e. home, car, work, groceries and leave couple of pages in between to fill them up as your thoughts come and go. Some people use lists for organizing family get togethers, parties or events – the list is endless – excuse the pun.
  • Satisfaction – I wasn’t sure I should write this point down, however I feel like to date I’ve put my personality forward in every blog post, which is why I don’t think it should be different this time around. For those of you who already know me, know I have (self assessed) OCD when it comes to things being tidy & organised, I honestly cannot think of anything else that gives me as much satisfaction as ticking a box ‘done’ on the to do list. It fills me with such joy! (It really is the little things in life).
To-Do List

That wraps up our list making, if you have any other tips on how to best utilize your to do list leave a comment below, we would love to find some other organisational whiz’ around.

Until Next Time,

Joanna & Warren

Published by Joanna Beale

Joanna Beale - Virtual Assistant Solutions was established in Ireland in 2018. It is now located in Vancouver, BC. It's aimed to help small & medium businesses with their Sales & Marketing & Social Media needs. We also provide administrative solutions.

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